Facility Use Memorandum of Agreement with Schools

Facility Use Memorandum of Agreement with Schools

Facility Use Memorandum of Agreement with Schools 400 400 Parks & Recreation

Los Angeles County Department of Parks and Recreation (DPR) highly values our partnership with schools to enhance equitable access to facilities for athletic and educational programs across Los Angeles County.

We have updated our business practices to align with State law and provide clear, mutually beneficial agreement terms that enable our longstanding partnership with schools.

These new practices allow all school districts wishing to use our facilities to enter into a Memorandum of Agreement (MOA) with DPR, whose Planning and Development Agency will work closely with the School Board to execute the MOA. Once the MOA is executed, the school may schedule use of DPR facilities through our reservation system – ActiveNet.

The MOA replaces all prior permit and day use forms.

TERMS

The MOU will have an initial term of one (1) year with a mutual option to extend the term for an additional four (4) years for day-use permitting and extended, recurring use of County parks.  Per the MOA, schools must comply with indemnification and insurance provisions provided by the County Executive Office of Risk Management, including a new requirement to purchase commercial liability insurance. The MOA will be effective upon approval by the appropriate governing school board; each school is required to submit proof of Board authority.

FEES & PARK IMPROVEMENTS PROGRAM

Basic Fee Structure: DPR provides an in-lieu or reduced rental fee structure for all K-12 school-sponsored athletic programs, excluding aquatics and certain other uses (see below for exceptions). These rates are provided to mirror the Core and Community Program Partnerships, adopted by the County Board of Supervisors on February 23, 2021, that facilitate community-based organizations use of County facilities for free or a reduced rental fee.

In-lieu Program Option: Upon a school’s request, DPR’s Planning and Development Agency will work with our field operating agencies to develop an In-lieu Program for K-12 school-sponsored athletics.  Schools would provide direct contributions to DPR; the fair market value of the direct contributions shall be roughly equivalent to base rental fees. Examples of direct contributions include the following:

DPR Facility ManagementFunding for DPR Programs and/or ProjectsIn-Kind Goods and Services

Discounted Fee Option: Alternatively, schools may choose to pay the 25 percent discounted rental fee offered to community organizations for K-12 school-sponsored athletics. The current DPR Facility Rental Fee Schedule both the Full rate as well as the 25 percent discount, listed as the Core and Community Program Partnerships rate.

Full Fee Program: For all other educational institutions (not K-12) and for K-12 school aquatics and certain other uses, schools shall pay the full rental fee according to the DPR Facility Rental Fee Schedule.  K-12 uses subject to the Full Fee Program include, but are not limited to:

Aquatics UseCross-country training and eventsGraduations
School PicnicsFundraising ActivitiesField Trips

Additional Fees & Charges: In addition, facility use outside of standard operating park hours and any use of indoor facilities will require an additional charge for staff time based on County’s annual salary rates.  The DPR field agency operating the facility will provide a staffing cost estimate upon request.

X